How to Write an Interview Request Email

How to Write an Interview Request Email

Manager writing an interview request email at work You ’ ve read what feels like countless resumes and ultimately have your number of potential candidates. Entering the interviewing phase of the recruitment serve can be both stimulate and a little daunting. It requires extra prison term, effort, planning, and a distribute of sagacity. step one, though, is getting your choose applicants in the door for the interview. Sending an interview request electronic mail sounds simple enough, but there is some scheme to keep in judgment to strike an appropriate tone and include the right information. The play along tips will guide you through it .

Why Write an Interview Request Email?

Requesting an interview by electronic mail allows you to invite a campaigner into the adjacent phase of the process, whether it ’ s an consultation by earphone, video, or in person. After you ’ ve reviewed their resumes and narrowed your list, sending the consultation invitations by e-mail serves as a convenient phonograph record of whom you contacted, when you sent the request, who ’ mho responded, and how long it took each candidate to reply. It can save time, compared to contacting each one by call, and allows the recipients to read and respond to your invitation at a time that ’ mho commodious for them .

Consider the Candidate Experience

The candidate experience refers to the collective leave of all engagements and interactions that you have with a candidate during the marketing and rent work. It has become increasingly important to the recruitment action and company trope. The interview request e-mail is one of the first interactions a campaigner will have with your company, and inaugural impressions count.

The e-mail you send will contribute to how they feel about your commercial enterprise, so you should attempt to make them feel valued, welcomed, and excited for the opportunity to consultation with your company. Strike a pleasant tone by thanking them for their application and possibly letting them know what stood out to you about their resume, embrace letter, or any other part of their application. It ’ sulfur very well to use a template to save clock time, but avoid impersonal, form emails that don ’ metric ton even mention their name or application .

What to Include in Your Email

Your electronic mail message should be short-change and compendious, but be certain to include a few key elements :

  • Your name, position, and company
  • The position you’re contacting them about (they may have applied to several)
  • Where the interview would be (phone, video, office, or off-site location)
  • A few options for interview dates and times
  • Approximately how long the interview will take
  • Who will be conducting the interview (if you know at that point)
  • Anything they should bring with them, such as copies of their resume, government-issued I.D., or a list of references
  • How to reach you if they have any questions

Including a few options for interview dates and times is crucial and shows you want to be considerate of their time and schedule. even better, ask the candidate to give you a few options based on their schedule over the next workweek or two .

What About Passive Candidates?

It may be the subject that you ’ re requesting an interview with a passive candidate who hasn ’ t actually applied for the stead, but seems like they could be a good burst. In that case, you have to do a bit more “ sell ” in your message.

first base, avoid sending the electronic mail to their function address thus you don ’ t create any issues for them in that sphere. Second, explain why you ’ re reaching out to them — what the position is and what it is about the candidate that you think makes them a dependable burst. To make it easy for them to inquire far, include an attachment or radio link to the job description, equally good as extra data about your company, like what you do and your company culture. finally, let them know that you ’ re available to discuss the opportunity in more detail by call, electronic mail, or in-person if they ’ ra concerned .

Send Your Interview Request Emails to the Right Candidates

clear, considerate communication is crucial to the campaigner know and can help improve your recruiting outcomes. Whether you ’ re writing a batch of interview request emails, cold-calling candidates, or following up with potential modern hires, Monster can multiply your efforts by plugging you into a global pipeline of qualified candidates. Find out how you can reach the right candidates nowadays with a free job post .

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Category : interview

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