How to send interview follow-up letters: the complete guide

They say waiting is the hardest separate – and it ’ s particularly true after a job consultation. You want to know whether or not the employer has made a decisiveness, but there ’ s a right and wrong way to ask. In this blog, we ’ ll break down everything you need to know about consultation follow-up letters. Although the legend has it that the proverbial “ no news is good news ” originated with England ’ s King James I some 400 years ago, the monarch was probable not in the throes of post-job interview angst. In fact, today ’ second candidates might find waiting for word from a prospective employer to be one of the most thwart parts of their job search. A well-written follow up can be the key that unlocks doors ( and job opportunities ). At the very least, sending seasonably and courteous follow-up letters after your speculate interview is a proactive display of professional delicacy. And ideally, it ’ s your best shoot at taking control of the recruit work at key decision and communication stages. Job candidates who send interview follow-up letters have batch to gain and nothing to lose. With minimal time and campaign required, there is about no downside if some basic guidelines are followed.

hera ’ second what we ’ ll traverse in this overview of caper interview follow-ups :

  • Why are interview follow-up letters useful and important?
  • What are the considerations for planning and organizing your follow-up messages?
  • What should your interview follow-up letters include? We’ll provide templates and examples you can adapt to create your own.
  • What should you avoid in your post-interview follow-ups?

The job interview post-mortem — what next?

When to follow up after an interviewWhen to follow up after an interview so how did your occupation interview go ? Or rather, how do you wish it had gone ? What ’ s the point of an interview autopsy if you did your best and the rest is nowadays out of your hands ?

We ’ ve all been there and have different ways of coping with the consequence of a job interview. We might mull over each of the leading moments, dismiss the minor missteps, agonize over the lost opportunities or put the entire episode out of our minds. But what dispute will it make ? No count how well we answered the sturdy questions, how impress our interrogators seemed to be or how much is at interest career-wise, the hard part is all over. We did our best and it ’ s all up to the career travel gods to determine our destiny. frankincense begins the typical post-interview waiting game. But wait — not so fast lapsing into passive mode just yet. You are right about the hard share being done ! Your success in landing and participating in a job interview is worthy of a duplicate celebration on both of those counts. But your moves are far from used up. In fact your following affect — and it is still your turn — could be the crippled record changer. absolutely timed and targeted follow-up letters can make all the difference, not merely in the consequence of your job interview but how and when you receive the newsworthiness. We ’ rhenium not saying it ’ s a immediate and easy future footprint, but it ’ south less steep and more straightforward than the pre-interview path that ’ s brought you this far .

Why thank-you letters are valuable — or are they vital?

now let us count the reasons why you won ’ metric ton regret the relatively minor, but highly worthwhile investment of time and campaign in at least one consultation follow-up letter. Decide for yourself if you think it ’ s merely a good idea or essential, if there ’ s a find of tipping the scales in your favor as an a-list rival for this problem.

Let ’ s focus on the most crucial shape of liaison that should follow every job interview without stay. Why are thank-you letters such a big cope ? And if you follow up more than once, why should gratitude be a recurring theme ?

Polite and proper

What your early on character models likely teach you will never go out of vogue : saying thank-you is coarse courtesy. presumably, you already expressed appreciation for the time, attention and sake that interviewers extended at the prison term of your face-to-face touch or teleconference. It ’ sulfur something they would take for granted. But the lapp can ’ metric ton be said about their arithmetic mean of a post-interview follow-up letter or note of thanks. Why ? Because an amaze number of candidates who do not follow up with such a display of good manners run the hazard of being disqualified by hiring managers. What a unusually simple but important way to set yourself apart from early short-listed applicants. statistical insight
Thanks, but no thanks

According to survey results released by Talent Inc., 68 % of hire managers and recruiters warn “ ungrateful job seekers are jeopardizing their own campaigning ” by failing to follow up with a letter of gratitude for being interviewed .
This majority of sketch respondents confirmed that a well-written thank-you message within 24 hours of a occupation consultation has a significant yield on the decision-making serve. In fact, 16 % reported rejecting interview candidates who did not send a post-interview thank-you .
The lapp survey revealed :

  • Nearly one-third of all professionals surveyed (31%) do not send a thank-you email or note after every interview.
  • 7% of job seekers never send thank-you notes after an interview.

Professional and personable

Gratitude in writing puts your best foot forward in front of recruiters once again, this prison term outside the consultation room. It showcases who you are : the kind of professional and personable employee they would feel convinced rent and co-workers would be pleased to welcome on board .

Reinforce your interest, enthusiasm and motivation

Your follow-up first step reminds hiring managers how serious you are about wanting to work in this position, for this organization. It ’ s an opportunity to reinforce what you conveyed in your cover letter and during your consultation. On a play field that ’ randomness otherwise level in every stipulate deference, your expose of enthusiasm and motivation can influence deliberations .

Restate your qualifications and strengths

similarly, it gives you a luck to highlight your strongest suits as an ideal fit for the problem and hiring administration, reflecting insights gained during the consultation .

Fill in blanks and fix faux pas

Forget to mention something during your consultation ? Did you draw any blanks, botch for words or flop out completely ? now, the profit of hindsight lets you say it with confidence and control over the context .

Strengthen the connection 

equitable the act of following up has a self-serving purpose on its own. Your letters automatically serve as a cue for hiring managers to remember who you are in a top-of-mind ( or inbox ) manner. It strengthens your connection to the employer by making your name and contact information big and familiar once more.

An extra memory gun trigger could come from something discussed during the interview that sets you apart from the rival .

Keep tabs on what’s happening

Interview follow-up letters give recruiters a respectful nudge in the steering of keeping you posted on where things stand. They send a message that you are desirable of common deference. If you haven ’ t been notified about any lease decision, or heard anything at all since the clock time of your consultation, it ’ sulfur absolutely reasonable to check in with the employer and ask for an update. If the rival is closed, you ’ ll lose no points for taking the first step. And if it ’ south still receptive, you could actually gain ground by moving back up to the recruiter ’ s circus tent inbox blemish .

Leave the door open

All ’ mho well that ends well – even if you don ’ thyroxine get this job in the end. No matter who gets hired now, everything you ’ ve experienced as a serious rival can figure into your future career chapters. It may be another job that opens up with the lapp employer or a completely unlike kind of opportunity here or somewhere else. It could be the start of a newly business relationship with potential network or mentoring benefits .

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What to consider in your follow-up plan

ideally, the follow-up communications you initiate with lease managers are not an reconsideration. rather, they follow a cautiously mapped out plan, by design, that incorporates these schedule steps in holy order of priority : During the consultation, find out if possible :

  1. The name of everyone present and their contact information
  2. The time frame for the hiring decision

right after the consultation, set priorities on your calendar to follow up — potentially three times — by :

  1. Writing a thank-you letter
  2. Checking in
  3. Asking to stay in touch

When to follow up after a job interview

An effectively exhaustive follow-up plan does not have to end right after your job interview. In summation to your initial thank-you message at that point, it ’ sulfur fair and potentially beneficial to follow up with recruiters on two subsequent occasions.

here is a suggest sequence of the three staged follow-up contacts. 1. Thank-you letter The satisfactory window to send a post-interview thank-you note is constrict : hour professionals concur it should be within 24 hours for optimum shock. The goal is for interviewers to receive your letter adenine soon as potential after the meet or teleconference and before any rent decision is made. 2. Checking in  Your second follow-up message can be sent the sidereal day after a rent decision was expected to be reached, as indicated when you asked during the interview. If the decisiveness deadline date is unknown or was never certain, then it ’ mho OK to check in a week or so after sending your thank-you letter.

3. Asking to stay in touch

If the status is ultimately filled by another rival, feel free to follow up with one more note of thanks that leaves a good impression for farther contact if early opportunities arise. If the employer notifies you to advise that person else was selected, follow up the following day with your request to stay in touch. Otherwise — when it appears “ no newsworthiness is bad news ” — wait two or three weeks after your check-in to send your final follow-up message. Expert tip
When else can you follow up?
Curiosity compels some job seekers to follow up on the condition of their application early on on in the enroll process. For those excessively tidal bore to wait for an interview invitation — or for any word at all on where things stand — there ’ south no damage in trying to find out. Nor is there any guarantee of a answer, right away or ever .
Before following up on the heels of your resume submission, wait a workweek or so after the application deadline. And beginning double-check the job posting for apposite information or instructions. Look for any indications of whether applicants can or should not expect to hear back from the employer by a certain date — or at all. Be clear about any stipulations not to contact the employer. “ Don ’ metric ton visit us, we ’ ll name you ” should not be interpreted as a suggestion, but preferably the throw side of the “ no news program is good news ” coin.

One of the best ways to set your own stage for a caper lotion follow-up is with a call to natural process in the overlay letter accompanying your resume. It ’ s a way to end your top letter on an cheerful, confident bill that implies far contact will ensue. From sounding aspirant about an interview to merely stating you look ahead to hearing back soon, a call option to natural process puts some burden on the recruiter to connect with you. The goal is to ensure your application won ’ metric ton be ignored or set aside dismissively.
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How to send interview follow-up letters

Email has become increasingly coarse for all three forms of interview follow-up communications. Starting with the initial thank-you letter to interviewers, there ’ s the obvious assurance of opportuneness — particularly if rent deliberations are starting right aside. And there are other practical advantages. Email lends itself to reflecting on interview highlights with a smell of immediacy, and providing supplementary information while it ’ s calm fresh on the interviewer ’ s mind. Of course, it ’ sulfur besides ideal for sharing links to your professional social media profiles a well as on-line solve samples. The alternative — a print thank-you letter delivered by bridge player or postal mail — remains acceptable and is not unusual, american samoa long as the lease verdict is a few weeks or more down the road. What matters is that thank-you letters are still written and leave your hands within 24 hours of the consultation. In some instances, a handwritten thank-you note on a batting order or stationery may be appropriate for a personal touch — either on its own or in addition to an e-mail. Expert tiptoe
E-check-ins for ease and efficiency
Email is recommended for the check-in stage of the hiring decision waiting game — that is, your second post-interview follow-up liaison. It ’ s the likeliest way to ensure your inquiry is noticed and prompts a timely reaction from the rent director .
Unlike the first and last consultation follow-up messages, which are not designed to elicit a answer, your check-in follow-up is action-oriented .
Compared to a earphone call or voice mail message, e-mail is a tangible, visible admonisher of your interest in the position and where things stand. It ’ s easier for you to send and for recipients to answer.
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Who do you follow up with?

There ’ s one simpleton solution if you met with a solo interviewer : that ’ s who your thank-you letter is addressed to, and possibly later follow-up contacts. But if two or more lease staff or other company officers participated in the problem interview, everyone needs to receive an individual thank-you letter. Try to make each translation slenderly unlike so it doesn ’ triiodothyronine come across as a clone message that you made no effort to personalize. Pay careful care when you are introduced and make note of names and status titles if possible. even better, obtain commercial enterprise cards from everyone give at the meeting. If this international relations and security network ’ metric ton feasible, or it ’ s a virtual video recording or sound recording interview, make every attempt subsequently to match up the participants with those on the e-vite / telling messages issued in advance. Cross-check names, positions and contact data by any means available : LinkedIn, the company ’ s web site or telephone directory, or asking an office receptionist. Go to extra lengths to ensure names are spelled correctly and no “ mistaken identity ” fathead occur. A thank-you letter is the last place where you want to get these details wrong, considering what ’ second at bet on. Expert tap
What you said about …

Your best-case scenario for team interview logistics is this : You have the lavishness of being able to take notes discreetly without breaking eye contact. Jot down conversation snippets or some other detail about each player to twig your memory late ( even a fiddling sketch ) .
If that ’ s not possible in substantial time, try to grab a “ note to myself ” consequence right after the consultation .
then, when it ’ mho time to customize each of your thank-you letters, find a room to reflect on an impactful remark or observation from your notes.
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What should your follow-up letters include?

Like any early type of business or problem search correspondence — including a cover letter — interview follow-up letters should be structured to include these basic components :

  • Header: your name and contact information 
    (Not applicable to email message where this information is formatted differently and the “Subject” line is a key element) 
  • Greeting: a salutation such as “Dear” followed by the recipient’s name
  • Introduction: Start off by expressing appreciation
  • Body: Relevant supporting information
  • Conclusion (closing): Emphasize a key action or desired outcome
  • Sign-off (signature): A “complimentary close” above your name — “Sincerely,” Yours truly” or “Best” are common examples that work well

Out of regard for the recipient role ’ s busy agenda and speculate demands — while demonstrating dignity with a sense of purpose — interview follow-up letters should be short-circuit, simple and aboveboard, using clear and concise speech. Make certain this applies whether it ’ s your initial interviewer thank-you letter, subsequent check-in or final examination request to stay in touch. differently, your intent and focus each time will be slightly different, and your follow-ups will become increasingly brief. Let ’ s take a closer front now at what interview follow-up letters should include, along with some examples you can customize .

Thank-you letter

These are the essential elements that belong in every thank-you letter to your interviewers .

  • Appreciation
    Always launch straight into warm words of gratitude for the opportunity to meet with interviewers on the employer’s behalf and learn more about the job. Convey that you appreciate their time and attention on this occasion and the overall consideration your application has received.
  • Identifying detail
    Be sure to mention something up front that reminds the recipient who you are, where/when you met and the hiring circumstance. Instant recall on the interviewer’s part should not be assumed, given the likelihood of many other job candidate interactions occurring simultaneously.

Expert lean
Not acerate leaf to say — “ thank you ” as the national line

It may be easy to overlook the obvious importance of an explicit topic line in your interview follow-up electronic mail. To ensure no oversights occur on the receiving end, just include the words “ thank you ” aboard your name and/or the job title .
Some examples of subject lines :

  • Thank You — Marilyn Monroe
  • Thank You — Actress
  • Thank You — Albert Einstein, Physicist
  • Thank You — Author, Ernest Hemingway
  • Astronaut, Neil Armstrong —Thank You
  • Interest and enthusiasm

Reaffirm your interest in the job and desire to work for this employer, possibly citing something you learned or observed during the interview that was particularly appealing or motivate .

  • Elevator pitch

Reiterate your respect proposition by highlighting the qualifications and qualities that will benefit this rent organization with you on board. Again, take the perspective of a newly insight gained during the interview if possible .

  • One more thing

    Did you forget to mention anything during the interview? Do you wish you had answered that one question differently or come up with a better example? This is your chance to add, answer, elaborate, clarify or correct.

Expert point
Revisit your “why”
Your consultation thank-you letter is the perfect place to circle back to your “ why. ” Restate to your interviewers why you want this problem and why you would be a lucky find for this employer. possibly your “ why ” came across when you answered one of their interview questions, or it might have been pivotal to your cover letter insertion when you applied for the job. Below are templates you can adapt for your initial follow-up thanking the interviewers you meet with. Interview thank-you letter template — hard copy
[My Name]
[Address]
[Phone number]
[Email]
[LinkedIn URL] (optional)
[Work-related social media profile URL] (optional)
[Date]
[Interviewer’s name]
[Job Title]
[Organization]
[Organization address]
Dear [Name] ,
Thank you for taking the time to talk to me about the [job title] position with [employer name]. The insights you provided gave me a a lot better understand of the [organization’s applicable role/functions/activities] overall. It was particularly useful for me to learn more about the [specific department] and have a casual to look around. I was impressed with the [activity or environment] and felt inspired by the possibility of collaborating with like-minded [occupational description] professionals .
In summation to my extensive background in [industry/role] — including [number] years as [directly relevant experience] — I have [specific] expertness and a rage for [something downplayed during interview] that might have seemed understate during our conversation. Let me besides point out [something overlooked during interview] and clarify [vague response to interview question] .
This career opportunity has become more excite than ever since our discussion about my potential contributions. I look forward to hearing from you once the rent decision is made. Please let me know if references or any other information are needed in the meanwhile. Contact me at [best way to reach by phone or email]. Thank you again for your retainer .
sincerely ,
[Name] Copied !
Interview thank-you letter template — Email
subjugate : thank You — [My Name), [Position Title]

Dear [Name] ,
It was a pleasure speaking with you this dawn about the [job title] position with [employer name]. Our meet left me with a much better understanding of [something especially impressive about the organization] overall. In particular, I appreciate how the [applicable department or team] contributes and supports [relevant function] by [relevant activity] .
Having the probability to visit the [specific site/facility] and watch members of the [type of workers] team made me realize how much I ’ ve missed [favorite part of the job] during my time at college and how eager I am now to take on more divers responsibilities. nowadays ’ mho discussion and tour reinforced my confidence in being up for the challenge, and it ’ sulfur one I would embrace enthusiastically. The advanced border on to [specific problem or challenge] that you described made me particularly excited at the view of joining your team .
specifically, I bring to the side an extensive background in [industry/role], along with [years] working as [directly relevant role]. My [specialized] cognition, skills and know are an excellent match. I ’ d besides like to point out [something only touched on during interview] .
Again, I actually appreciate the time and attention that ’ s been devoted to my application for this position, including your participation on the interview gore. Please know how concerned I am in working for you, and how bright about hearing back from you soon .
sincerely ,
[My Name]
[Phone number]
[Email]
[LinkedIn URL] (optional)
[Work-related social media profile URL] (optional) Copied !
Below are two examples of consultation thank-you letters. Interview thank-you letter model — hard copy
Amy Arcaro
100 99th Street
big City, Somewhere D4E 5F6
555-555-5555
[ e-mail protected ]
January 22, 2022
Brian Brown
Brown Attorneys
200-1999 Avenue
big City, Somewhere A1B 2C3
Dear Mr. Brown :
Thank you for taking the time to meet with me regarding the Legal Assistant military position at Brown Attorneys. I appreciate your interest in my qualifications, which appear to be an exceptional match to the job requirements .
The specify cognition and expertness I will bring to your team of administrative professionals has been acquired through a series of promotions at the law firm where I worked for seven years. In accession, your partners and clients will benefit from my organizational strengths, efficiency and attention to detail, along with excellent communication skills.

My fluency in Italian would be a utilitarian asset, considering the Italian community ’ s local anesthetic preponderance .
I look forward to hearing from you once the final decisiveness is made. Until then, please let me know if you have any questions or need promote information .
sincerely ,
Amy Arcaro Copied !
Interview thank-you letter example — e-mail
subject : thank You — Jane Jones, Member Relations Coordinator
Dear Dr. Johnson ,
It was a pleasure to meet with you this good afternoon regarding the Member Relations Coordinator position. I appreciate the fourth dimension taken from your busy schedule to discuss this opportunity with me .
What you told me about the board ’ s scheme for enhanced commercialize communications was particularly challenging and stimulate. I would relish the chance to reprise my former character with a aesculapian professional association. As pointed out during our conversation, I ’ ve demonstrated a versatile mix of imagination, technical integrity and project management skills in all manner of writing and editing functions. bring samples may be viewed in this on-line portfolio .
Your comments about the impact of regulative changes on healthcare providers in overlapping disciplines actually resonated. In that regard, my background cognition would be a valuable asset. Be assured that I ’ m up to speed on the legal implications for doctors, nurses, pharmacists, doctor assistants, midwives and others .
Please know how stimulate I am by the prospect of joining such a talented and dedicated team of professionals. Thank you again for taking the time to speak with me. I ’ vitamin d be happy to answer any foster questions you might have .
Yours rightfully,
Jane Jones
[ e-mail protected ]
555-1234567 Copied !

Checking in 

There might still be a find that no news program is estimable news, however improbable it ’ s starting to seem. It would be great to think person would let you know one way or another, but unfortunately that does not always happen. So what can you do to break the silence ? This is where a second post-interview follow-up letter comes into toy. Your check-in message should be telegraphically courteous and focused as follows :

  • Timeline

Affirm your understand of when a rent decision was expected to be made and note that the go steady has passed. ( If the time frame was stranger or unclear, ask for an update or clearing. )

  • Interest in the outcome

Indicate that you hope to be notified when a decision is reached .

  • Need anything else?

put up to provide more information if needed. Expert gratuity
Threaded follow-up
If your initial interview thank-you follow-up was an electronic mail, you could reply to that electronic mail in creating your check-in message — in other words, making it a conversation weave. Or you can merely compose a newly electronic mail .
Either way, the message itself should be discrete and master. The “ Subject ” line can be similar, possibly replacing “ Thank You ” with “ Update Requested ” or “ Checking in. ” Below is a template for following up a second time after your interview, to check on the lease decision condition. As pointed out previously, electronic mail is constantly recommended for this follow-up determination. check-in e-mail message template
subject : check in — [My Name], [Job Title]
Hello [Interviewer Name],
I am checking in regarding the [Job Title] position, again with taste for the opportunity to meet [when] for an interview. You indicated then that a rent decision was expected to be made [when] .
naturally, I hope to be notified of the result when an update is available. Please rede if there are any new developments or you need any extra information from me .
Thank you ,
[My Name]
[Phone]
[Email] Copied !

Asking to stay in touch

When one door closes in another job candidate ’ south favor, consider leaving windows open to stay connected with this hiring organization. That ’ s the reason for a one-third and last post-interview follow-up. Seeking to stay in contact after being passed over is one more assertive move that puts you in a survive favorable light. Keep your final follow-up message short, childlike and focused on the goal of staying connected. It should center around :

  • Thanks again

Convey once more your admiration for being interviewed and considered .

  • What impressed or inspired you 

Mention something about the interviewer, employer or workplace that resonated — possibly an impressive skill, philosophy or best rehearse you are matter to in exploring far .

  • To be continued

Come mighty out and specify how and why you ’ d like to keep in reach. Below are templates for following up a third base time after your interview, when you wish to stay in contact with the employer even if you are not hired for this status. interpretation 1 follows up immediately after the interviewer lets you know that you were not selected for the position. request to stay in touch electronic mail template
Version 1— the employer has told you another campaigner was hired
submit : circumstance for future Opportunities — [My Name], [Job Title]
Hello [Interviewer Name],
Thanks again for the time you spent meeting with me as an interview candidate, and for following up belated to advise of the hire decision. It was a privilege to be considered for this opportunity at [employer name].
Although the result is disappointing, my sake in working for your organization has not diminished. I hope to be considered once again for the adjacent job opening that matches my qualifications .
Please keep me in mind and let me know if any far information would be helpful. I look fore to touching al-qaeda with you sporadically. Your retainer is greatly appreciated .
Best regards ,
[My Name]
[Phone]
[Email] Copied !
The second version of a “ let ’ s keep in refer ” message under is quite different and requires a moment of resource to conceive. It proposes a follow-up conversation with the interviewer about a career-related topic that has no steer hold on the job you applied for. Despite hearing nothing from the employer, you are presuming the position has been filled by person else. request to stay in touch e-mail template
Version 2— you were not notified about the lease decision
subject : request to Follow Up— [My Name], [Job Title]
Hello [Interviewer Name],
equitable another eminence of thanks for taking the time to discuss this opportunity with me during the interview process. It was my pleasure to meet you and the other hire team members that day, and to learn so much from the information and insights you provided .
I was besides fascinated by what you told me about your own background as [occupation / area of expertise] and some of the common prime we share. In particular, I ’ meter interest in [professional / career interest], with plans to pursue [goal or next step] .
Would you be bequeath and available for a chat sometime, to tell me a piece more about [specify] ? possibly we could schedule a call call or I could email a short-circuit list of questions .
Please let me know if you are centripetal to following up in this way. I truly appreciate your consideration .
Best ,
[My Name]
[Phone]
[Email] Copied !

Mistakes to avoid when following up

Sending the right kind of follow-up message at the right time after a job interview can showcase your communication strengths while besides showing professionalism and good manners. But doing it the wrong room can backfire. here are some precautions when it comes to not :

  • Overdoing

    There’s a line between proactive and pushy that interview candidates should be careful not to cross. On one hand, you want to reinforce the qualifications and personal qualities that make you a perfect job fit. On the other hand, you want to come across as somebody who would be a pleasure to work with.
     

  • Overstating

    This is no time to be long-winded or redundant, especially when it comes to rehashing your answers to interview questions, or your resume and cover letter content. Keep your follow-up messages short, concise and focused.
     

  • Careless errors

    Typos, grammatical errors and misspellings have no place in any job search document — least of all in a post-interview follow-up letter. Pay extra attention to ensure everything in your interviewer thank-you notes — especially names and position titles — is accurate and letter perfect.

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Key takeaways for interview follow-up letters

  • Follow-up letters are always a good idea for job interview candidates to make a positive impression that could give them a winning edge.
  • Saying thank you is job one after a job interview, in every form of follow-up contact.
  • Interview follow-up letters provide a further opportunity to promote your strengths
    as an ideal job candidate.
  • It’s critical to get the timing right at every stage of post-interview follow-up, starting with a thank-you letter to everyone you met within 24 hours.
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Category : interview

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