How To Respond To An Interview Request? 15 Examples

The best fourth dimension to look for that dream job is now. With inflation raging with no potential end in sight, now seems like a perfect time to take a newly look at your LinkedIn profile and resume .
It ’ mho potential you might have realized that you are discontented with what you have been doing. Hence, the necessitate to actively start hunting for modern opportunities .
There is an urgency to get employees back to work for services that remain unfilled. The importunity to get back to work can be tied to a growing terror of stagflation, a mix of high unemployment and ostentation that America experienced in the 1970s .
While economists and economic forecasters may have shuffle opinions on assessing this terror, it ’ s no wonder that any worker will be much better off getting a job now than waiting until unemployment drops and job contest increases. The universe is now conservatively optimistic that the subcontract market will re-stabilize.

A late study indicates that at least 26 % of american workers will be looking for new jobs this year. If you are one of them, nowadays is the time to start think of what you want, how you want it, and how to prepare for it .
picture : Ron Lach
We can not talk about securing jobs without talking about interviews. If done effectively, interviews enable employers to determine if your skills, experience, and personality meet the speculate requirements .
If you are golden enough to have received an interview request, you need to think of how best to respond to it. here is a template to help you through .

What is an Interview Request?

An interview request is an electronic mail air to a job applicant to express interest in them after reviewing their curriculum vitae. An interview request informs applicants when and where the consultation will take place and is an exciting adjacent footprint in your problem search .
image : Andrea Piacquadio
Recruiters and hiring managers frequently turn to emails to request an interview. Therefore, crafting the right reply can impact the first impression of your potential employer .
Also Read : Best counter Offer Letter Examples

Things to Consider Ahead of Responding to an Interview Request

Reply quickly

picture : Teona Swift
Sending a reply to the hire director within 24 to 48 hours of receiving the interview request shows the employer that you are serious about the stead and can help them speed up the recruitment process .
A timely electronic mail response besides fosters a common sense of trust between you and your potential employer. Delays in responding to interview requests can be interpreted as untrustworthiness and could cost you the position .
Treat interview requests with seriousness even if it is a elementary e-mail confirming that you received their note. Assume that you are not the lone one to be interviewed. A promptly answer is the key to getting the most convenient time slot to suit your schedule .
Also Read : part-time v full-time

Prepare your response

Make sure you prepare your message before replying. Read through the job interview request several times before settling on the appropriate response .
cautiously reading through the job description before replying can help you note down information that can increase your chances of having an easy interview .

image : monstera
Reading through a job description can besides remind you about the position you applied for. In your response, include your full identify, the speculate title, and use ‘ interview confirmation ’ as your subject wrinkle .
Explore : What Does WFH Mean ? A Guide

Open and close with gratitude and enthusiasm

not every applicant gets to the interview level. Since you are one lucky applicant, start correctly off the cream by expressing how grateful you are for the opportunity and how arouse you are to finally get a chance to meet the team and further discus the measure you bring to the table. You don ’ t have to go overboard .

visualize : Andrea Piacquadio
Gratitude is a great room to show that you respect their time and indicate that you are probable to be pleasant to work with. It can besides help you get the attention of the recruiter and should demonstrate earnestness and enthusiasm for the role .
Recruiters like to meet candidates who think that the company they wish to work for is big. Gratitude will besides show that you are still concerned in the position .

How to Respond to an Interview Request With Examples

1. Provide availability

In most cases, hiring managers will give you different windows of time for you to choose from. Some recruiters may suggest that you provide your own clock time .
careless of the situation, make sure that you intelligibly indicate days and times that will work for you. If the time provided by the recruiter doesn ’ metric ton employment for you, make extra suggestions to your recruiter to avoid any inconveniences .

visualize : Sora Shimazaki
unfold handiness means your stream calendar does not have meetings conflicting with your interview schedule. Communicating your handiness helps the hire coach to schedule an interview. open handiness besides gives your recruiter flexibility to create your likely work schedule .
Example :
Dear Ms. Claude ,
I appreciate the opportunity to join a earphone consultation with the team. I will be available on Wednesday from 1:30 autopsy to 4:30 promethium, or Friday from 11:00 am to 3:45 promethium. The hiring team can reach me at ( 545 ) 444-1234 .
Thank you again for the opportunity to consultation, and I look forward to speaking with the team .
sincerely ,
Winnie Josephs
telephone : ( 545 ) 444-1234
Also Read : Top Strengths & Weaknesses For Job Interview

2. Provide requested details

image : Anna Shvets
In most cases, interview requests come with instructions to follow the pre-interview. You may be requested to email your sketch, cover letter, references, and extra people, and be asked to answer a series of questions. Make sure that you carefully read your interview invitation request so that you don ’ deoxythymidine monophosphate forget to include what the recruiter or lease coach is asking .
crack to give more information at the recruiter ’ s request. It ’ s likely that they may have all they wanted from you, but offering more details is a civilized gesture to let the recruiter know that you have done your research. It is besides a opportunity to let the recruiter know more about you .
While most interview requests include apposite details such as consultation location ( either on-site at the agency, by call, or over a video conferencing predict ), date, and time, provide your own handiness if the recruiter fails to include consultation details such as time slots .
If their date and prison term conflict with your schedule, politely inform your recruiter that you will not be available at that time and provide alternative times that work with your schedule .
Check Out : smart Questions To Ask At The end Of An consultation

3. How to respond when the recruiter requests an interview

The way you interact with recruiters and rent managers is fair ampere essential as your qualifications and skills when looking for a job. Recruiters and hiring managers start to form an opinion about you as a potential candidate even before the company meets you. The means you handle your communication is probably to form an built-in part of the job .
Send your reception the same day you receive the request as this shows committedness, enthusiasm, and deference for the recruiter ’ s clock time. Maintain proper etiquette while responding to interview requests .

image : Tima Miroshnichenko
While it might be daunting to get back to your likely employer, specially if you are new in the career, always remember that most recruiters are volition to accommodate your position .
Keep it inadequate, accurate, and positive. The reply should emphasize the date and localization of the interview. At this detail, there is no need to include extra details. Save them for the actual consultation .
Dear Ms. Claude ,
Thank you for your circumstance and invitation for the digital director function at your company .
I am available this Friday at 2:30 autopsy, and I look forward to meeting with you to discuss the value I bring to your ship’s company in far detail .
Please let me know if I can give any extra details anterior to our meeting on Friday at your offices .
sincerely ,
Winnie Josephs
phone : ( 545 ) 444-1234
Also Read : Best Questions To Ask The Interviewer

4. How to respond when an employer asks you to call to schedule an interview           

persona : Ron Lach
Another interview request you are likely to receive from a potential employer is the request to call the employer ’ mho agency to schedule an consultation. While the employer expects you to only call, you could consider sending a brief e-mail as a confirmation as follows :
Dear Ms. Claude ,
Thank you for considering me for the role of digital selling coach at your ship’s company .
As per your request, I will be calling you tomorrow dawn to arrange the consultation .
I look ahead to speaking with you. Please let me know if I can provide any extra information .
sincerely ,
Winnie Josephs
call : ( 545 ) 444-1234
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5. How to respond if a recruiter or hiring manager asks you follow-up questions

follow-up questions much come once the interview is over. They help you learn what happens future and besides about the lease summons. such questions may include :

  • Is there anything you would like to know more about the company?
  • When are you ready to start working?
  • How much do you wish to be compensated for the role?
  • How soon are you available for the role?

double : Ono Kosuki
Interview follow-up questions are no unlike from a preliminary interview. When responding, ensure that you respond in detail and with professionalism. Give specific and detail responses when asked about company-related questions .
Make sure that you carry out thorough research about the ship’s company by visiting corporate blogs and social media sites and translate the language on the platforms into your own words .
Interesting Post : good Reasons To Call Out Of work

6. How to respond when asked about the skills you do not have

picture : Alex Green
When asked about your own career path, make sure that you align your information with the problem description for natural connections .
Make apparent your exuberance for the industry and the position you are applying for from this target. Demonstrate how your aspirations align with the caller ’ s long-run goals and imagination .
however, when asked about the skills you do not have, be truthful. Demonstrate other assignable skills and prove your adaptability and willingness to learn. It is possible that you ’ ve never hear of something before .
Explain what you know about the skill, admit that you do not have the skill, then back it up with supportive intelligent. For case, if a lease director asks if you ’ ve ever used PowerPoint even you ’ ve not, respond as follows :
“ I haven ’ deoxythymidine monophosphate used PowerPoint before, but I understand PowerPoint is used to create presentations, charts, and graph. ”

This demonstrates that while you may lack hands-on feel with PowerPoint, you are well informed and intimate about the necessitate skill .
In the current job market, it ’ sulfur rare to find candidates with all of the number qualifications. Don ’ triiodothyronine palpate discouraged or intimidated. rather, demonstrate your willingness to learn and grow as an employee. order :
“ If I could get a luck to learn advance program, I am convinced I can master PowerPoint promptly and am more than will to do so. ”
Explore : Killer Interview Questions To Ask Employers

7. How to respond when a recruiter or hiring manager asks you to schedule an interview

prototype : Anna Shvets
You may be requested to schedule an interview with person you may not have contacted in the job application process. In most cases, this request comes when the recruiter reschedules the consultation .
It may sound disappoint, but it is not necessarily bad news. Learning how to schedule an interview can tell the rent coach a bunch about you. Make certain that your professionalism and benignity make a good impression .
Keep your positive attitude in check, express exuberance to meet your interviewer, and reiterate your interest in the position. Ask if you should call ahead of the interview to confirm your appointment. If you are scheduling an interview with person you haven ’ deoxythymidine monophosphate spoken to during the rent process, you ’ ll need to write emails as shown in the succeed samples :

To the employer:

Dear Ms. Claude ,
Thank you for considering me for the digital director position at your ship’s company. As per your request, I will email Ms. Kate Johnsons to arrange for an interview. I look forward to interacting with you and extra members of your team .
kindly let me know if I can provide any early information in the interim .
sincerely ,
Winnie Josephs
earphone : ( 545 ) 444-1234

To the person arranging the interview:

Dear Ms. Johnsons ,
I received an e-mail this morning from Ms. Claude requesting me to contact you to schedule an interview for the digital coach position function at ABC Company. Please let me know when you have openings in your schedule, at your appliance .
I feel excited to learn about more opportunities at ABC Company and look ahead to discussing the character in further detail .
sincerely ,
Winnie Josephs
phone : ( 545 ) 444-1234
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8. How to respond to an interview request accepting the interview

How you format your electronic mail depends on the information provided by the recruiter. By accepting an interview, you do not necessarily commit to the position or caller, but you commit to the rent march. here is a sample of how to accept an interview request .
Dear Mr. Johnson ,
Thank you for the invitation to consultation for the digital director position. I appreciate the opportunity, and I look forward to meeting you on June 3rd at 9 am in your Alabama office .
sincerely ,
Winnie Josephs
call : ( 545 ) 444-1234
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9. How to respond to an interview request declining the interview

When you are certain that the job you ’ ll be interviewing for is not a good meet, it ’ sulfur best to decline rather than waste everyone ’ sulfur time. Make certain that you do it respectfully and professionally .
Dear Ms. Claude ,
Thank you for the interest shown in my lotion and the subsequent interview request. After careful consideration, I don ’ thyroxine believe that I will be a good fit for this function. I appreciate you taking the meter to contact me and wish you the best of luck in your search for the properly candidate .
sincerely ,
Winnie Josephs
call : ( 545 ) 444-1234

10. How to respond to an interview request when asked company-related questions

A rent coach may ask you company-related questions before scheduling an interview. Read the recruiter ’ mho e-mail thoroughly, answer politely, and answer all questions with specific answers .
research the company on sociable media, bodied blogs, and news program articles. answer to the company-related questions using the company ’ south language as displayed on the official web site but in your own words .
Dear Mr. Greg ,
Thank you for considering me for the character of digital coach in your party. My response to your questions is as follows :
( Insert questions asked ) – ( your reaction )
I appreciate the opportunity and I look forward to speaking with you soon. Please let me know in case you require extra information .
sincerely ,
Winnie Josephs
telephone : ( 545 ) 444-1234
Also Read : Professional Development Goal Examples

11. How to respond to an interview request on the phone

picture : Andrea Piacquadio
If you receive a call asking you to confirm an interview appointment, try to return it arsenic soon as possible. When making the call, make sure that you are using the right tone, thank the rent director for the interview request, and confirm with them that you ’ ll be available at the scheduled time. If you receive a voice mail, when returning a call begin by saying :
Hi ( insert your name ), thank you for calling to schedule an consultation. I am good-for-nothing I couldn ’ t take your call, but am available for the interview on ( day ) ( date ), and ( month ). sum it up with, I look ahead to seeing you then .
Use the recruiter ’ s name when making a call and pick a clock time that you will not be interrupted by distractive noises in the background .

12. How to respond when asked about your salary expectations

Employers ask you about wage expectations to know if your expectations align with what they plan to offer. This question can be crafty. For this reason, you can delay responding to it for a moment until you know more about the job .
“ I will appreciate competitive compensation that includes benefits and other forms of recompense you offer. I ’ d like to learn more about the specifics of what this job requires first. ”
Another option is to give a range rather of a specific sum. Make sure that you are honest, as this can help the recruiter determine whether you are a couple from the attack .
Also Read : Best electronic mail signature Examples With Tips

13. How to respond when asked about your career path

When asked about your career path, make sure that you align it with the job description to achieve organic connections. Respond as follows :
Dear Ms. Jones ,
Thank you for considering me for the character of digital director in your ship’s company. My career path is in digital communication and marketing .
May I assure you that my skill-set and caper background will be an asset to your company. Please let me know if I can share any extra data .
sincerely ,
Winnie Josephs
telephone : ( 545 ) 444-1234

14. How to respond to an interview request with a scheduling conflict

double : Artem Podrez
Scheduling conflicts are common when you placid have commitments with your current job .
Dear Ms. Jones ,
Thank you so much for the opportunity to interview with XYZ Company. I look forth to meeting you. however, I have a schedule battle on the request date. Kindly let me know if the following dates will work for you. ( list date options ) .
once again thank you for your circumstance and please accept my apologies for any inconveniences caused .
sincerely ,
Winnie Josephs
call : ( 545 ) 444-1234
Also Read : Best simple Resignation Letter Examples

15. Responding to accept a video interview request

image : Julia M Cameron
Dear Ms. Claude ,
Thank you therefore much for reaching out. I would love to have a video recording interview to learn more about this place and your company. kindly let me know which video recording platform we ’ ll be using to help me prepare. hera is my handiness for the interview this workweek :
Monday – Wednesday : 10 am to 3 promethium .
Friday : 8 am to 2 promethium
kindly let me know if none of these times work and I ’ ll be happy to come up with other options. I look forth to speaking with you .
sincerely ,
Winnie Josephs
telephone : ( 545 ) 444-1234


When you are job search, impression matters. You start by updating and polishing your curriculum vitae, researching every rent company, and tailoring your brood letter to suit your application. Every communication with the recruiter matters .
While an electronic mail might seem minor, understand that the e-mail you send to a recruiter is crucial to securing a placement you have been eyeing .
Responding to an interview request marks the begin of communication. Make certain that you set a thoroughly tone at the onset to improve your chances of proceeding with the lease action .
once you secure an interview, you need to prepare to answer common consultation questions and discuss your wage expectations. An consultation request can be an excite following step in your subcontract search, make certain it counts !

Tom loves to write on engineering, e-commerce & internet market.
Tom has been a full-time internet seller for two decades immediately, earning millions of dollars while living animation on his own terms. Along the way, he ’ s besides coached thousands of other people to success .

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Category : interview

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