Schedule an interview

SmartRecruiters ‘ Interview Scheduler ‘ side-by-side calendar comparison makes it easily to schedule interviews with multiple participants. You can use the scheduler without an active calendar integration, but you ‘ll need to compare your interviewers ‘ calendars outside of SmartRecruiters. With an active calendar consolidation, you will be able to view your interviewers ‘ calendars and send suggest interview fourth dimension blocks to candidates based on your interviewer ‘s handiness. Customers who do not have a calendar integration enabled will continue to see merely the option to schedule interviews, and will not see the new self-scheduling option on the left field.

An interview scheduler can choose between scheduling a newly consultation ( an choice that takes them to the familiar interview scheduling functionality ) or inviting a candidate to self-schedule. This option will be presented as a dropdown linked to the “ Schedule ” clitoris. This change is initiated from the company ’ randomness calendaring system, where SmartRecruiters permissions do not apply, any person with the edit rights to the calendar tempt ( for exemplar, interviewer ) can initiate the update. however, in ordain for updates to sync with SmartRecruiters, interviewers added from calendar must have a drug user account in SmartRecruiters associated with their e-mail address. When Admin turns on the Interviewer Sync choice, they can specify whether they would like to allow adding only, removing entirely, or both adding and removing interviewers from the calendar immediately. Bi-Directional interviewer synchronize is supported for all calendar integrations available to SmartRecruiters customers : Google Calendar, Office 365 and Microsoft Exchange. Admins can turn on bi-directional synchronize from their calendar Integration shape tab key. many interviews have last-moment changes driven by the change in interviewer handiness. When those changes happen, many interview organizers take the road of updating interviews in their calendar system directly. Bi-Directional interviewer synchronize allows companies to define the degree of tractability for those last-moment interview changes originated from the calendar organization .

Basic Functionalities

With active calendar integration or not, all basic functionalities of scheduling an interview is the same across all users. Follow the bit-by-bit walkthrough below to see the different fields that are available to you .

Pick a Step

By default, SmartRecruiters will choose the campaigner ‘s current step in the lease work. If necessary, chose a different step from the drop-down available in the top left corner :

Set location

By default, SmartRecruiters assumes you ‘ll be hosting the consultation at the job’s location,  and will list this location in the invitation emails. If the interview will be held elsewhere, click the Where discipline and select another location : InterviewLocation.png

Find a time

The Hiring Team number will display all current members of the hire team for the job .

  1. Choose one or more members in this list to compare their calendars and find a time when they’re all availableScreen Shot 2017-02-01 at 5.26.02 PM.png
  2. Scroll up or down to look through the various timeslots in the day, or look for availability on other dates by clicking the date and choosing a new day from the datepicker. Screen Shot 2017-02-01 at 5.28.09 PM.png

Create the event

To create an event :

  1. Click on the calendar in the timeslot you’d like to reserveScreen Shot 2017-02-02 at 9.40.08 AM.png
  2. By default, SmartRecruiters will add new events with a 30-minute duration. To extend this duration:
    • Click on the event and drag up or down, or
    • Click the Duration field and choose a new time (up to 3 hours) from the list. 

    Screen Shot 2017-02-02 at 9.39.56 AM.png

If you need to schedule the event for more than 3 hours, use the drag method acting.

SmartRecruiters besides allows for custom-made durations down to 5-minute increments .
CustomInterviewDuration.png To create a interview slot with a custom-made duration :

  1. Click to create a new slot.
  2. Drag it to the desired start time, then click Save.
  3. Click on the slot to edit it.
  4. Enter the desired duration, and click Update.

barely like ahead, you can stack back-to-back interviews by carefully moving slots with your cursor. You can confirm slots in the Summary section located at the penetrate of the schedule page. StackedSlots.png

Add event details

once you ‘ve created the consequence :

  1. Select a type from your list of interview types.
  2. Add an event title.
  3. If necessary, add additional participants by searching for users by name.
  4. Reserve conference rooms, projectors, and other resources on your calendar by searching for them by name.
  5. Enter a note to interviewers.SmartRecruiters will add this note to the event on interviewers’ calendars.
  6. Click Add when finished. You’ll return to the calendar, and see a summary of the event.Screen Shot 2017-02-02 at 9.53.07 AM.png
  7. Click the event on the calendar to update its details or remove it.Screen Shot 2017-02-02 at 9.54.44 AM.png

Add messages

once you ’ ve created the consultation ( s ), click Add candidate message to select an e-mail template or write a raw electronic mail to the candidate. Templates with an invitation to Interview type will be available here .
This step is optional. If you choose to not email the campaigner, SmartRecruiters will alone send an invite to the consultation team. This is a good means to get confirmation from your lease managers and interviews before  you invite the candidate .
Screen Shot 2017-02-02 at 10.08.44 AM.png
The rich-text editor supports a variety of standard HTML format, hyperlinks, and unify fields. You can besides add attachments. If you ‘d like to send a copy of this message to person on the rent team or another drug user in your report, cluck Details and search for the drug user by name .
You can besides add a message to the invitations to your interviewers. Unlike the notice in the event, this message will show up in the invitation email alone .

Send Invites

Click Send to finalize the event and send interview invitations. SmartRecruiters will constantly notify all interviewers by electronic mail when you create a newfangled event. If you ’ ve added a message to the candidate, SmartRecruiters will email them arsenic well .

Monitor Invites

once you ’ ve sent invites, you can monitor the condition of each invite from the Interview yellow journalism on the candidate ’ s application. InterviewsTab.png
Invites have three statuses :

  • Invite sent: SmartRecruiters sent the invite, but the recipient has not responded. 
  • Invite Accepted: Recipient accepted the invite.
  • Invite Declined: Recipient declined the invite. 

Interviews can either answer via the invite electronic mail, or in the event on their calendar .
apart from the status displayed in SmartRecruiters, scheduler who send the invite will besides receive e-mail notifications when interview recipient role accepted or declined the receive.

If your calendar integration is Microsoft O365 consolidation enabled by delegate permission or Exchange consolidation, scheduler who send the invite will NOT receive e-mail telling when consultation recipient role accepted or declined the invite

Update interview

If you ‘ve scheduled and consequence and sent the invites, you can make changes to the event from the Interview check and send updates to interviewers by e-mail .
fair click Edit, and make changes as necessity .

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